Healthcare

HIPAA compliant software and HIPAA compliant fax

The primary objective of HIPAA is to safeguard patient health information from any kind of exposure or disclosure to unauthorized parties when the information is required to be transmitted or delivered to authorized individuals. This means that health organizations are required to have infrastructure and procedures in place to ensure this information is secure, as required under HIPAA and Meaningful Use requirements.

The security provisions of HIPAA do not prohibit the faxing of patient information, but do require that "reasonable" efforts be made to ensure information sent via fax is sent securely and is received securely by the person intended. Manual faxing is surrounded by security issues that may prevent health organizations from being compliant with HIPAA requirements.

Zetafax fax server software gives healthcare organizations an easy-to-deploy and easy-to-use solution to ensure HIPAA compliant faxing. Zetafax can also assist in meeting Meaningful Use guidelines for the HITECH Act by allowing your EHR to be truly paperless. You can avoid printing, scanning and shredding related to manual faxing.

Secure electronic transmission of incoming and outgoing patient documents

Instead of being printed on paper, Zetafax server software allows your PC to send and receive faxes. The files are converted into fax format and are ready to be sent via your users' unique fax mailbox. Incoming faxes are received in a digital fax format so that they can be easily routed or archived.

Zetafax also makes it simple for IT administrators to ensure that fax security policies can be administered consistently. The use of fax can be controlled and audited from a single, central location using the Zetafax configuration program. This centralized administrative tool enables administrators to regulate permissions, set up security and manage servers quickly and easily.

Why Zetafax fax server software is the solution

• DID routing ensures delivery directly to the intended recipient, guaranteeing confidentiality. Using this method, faxes are delivered to secure computers rather than vulnerable fax machines.
• Fax mailboxes can be allocated to individual users or to departments.
• Lower operation costs associated with paper and ink by eliminating the need for manual faxing.
• Automatically create an audit trail of all inbound and outbound faxes for HIPAA regulations.
• Archive faxes so you never misplace a or lose a fax again.
• Use the search feature to easily find faxes to annotate, resend, print and more.
• Easily integrates with your current EHR system.
• Productivity savings of up to 80% can be made sending faxes directly from the desktop, while also eliminating the risk of confidential information being shared.
• Network fax servers provide safe, secure and reliable fax transmission capability using industry standards, T.30 and T.38. They also transmit images in the same secure manner that two fax machines would send an image to each other.
• Transmission of the fax can be monitored in real time via email, the Zetafax client or the sending application (via an API). This gives the same experience of sending a document via email but with the security of a fax machine.
• Computer generated faxes mean transmitted patient-identifiable information is clear and easy to read.
• Mail-box tidy up ensures that users can quickly clean up transmitted or received documents from their mailboxes so they don't remain a confidentiality risk.