Sending a fax using Lotus Notes
The Zetafax Email Gateway is now configured and ready to use. This section describes the steps for sending a simple email message through the gateway.
To send a fax
•Launch your Lotus Notes client using a mailbox of a user configured to use the Zetafax Email Gateway.
•Open the email database from your workspace and click the New Memo button.
•You can submit a fax through the Lotus Notes gateway by specifying an address, in the following format, in the To: field of the New Memo dialog:
<recipientname>@<fax number>@FAX
For example:
Sam Smith@123 456 7890@FAX
If you wish the company name to appear on the cover sheet then you should include this after the recipient name within the square brackets. For example:
Sam Smith[Jones Brothers]@171 456 7899@FAX
•Click the OK button and fill in the subject field and a short note in the main message body.
•Use the paper clip icon to Attach your document. This will be converted and combined with your main message into a fax for sending by Zetafax.
•Click the Send button to send your fax.
To send a fax from your address book (Office Fax)
•Launch your Lotus Notes client using a mailbox of a user configured to use the Zetafax Email Gateway.
•Open the email database from your workspace and click the Create Menu then click Zetafax Memo button.
•Start typing the name of the Contact in your address book into the To: field.
•The Office Fax field will be automatically used instead of the email address.
•Alternatively you can click the To: hyperlink and browse for the Contact instead.
•Click the OK button and fill in the subject field and a short note in the main message body.
•Use the paper clip icon to Attach your document. This will be converted and combined with your main message into a fax for sending by Zetafax.
•Click the Send button to send your fax.
Note: Only the Zetafax Memo form can be used with the Contact's Office Fax number. This functionality is unavailable using the standard New Memo.
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