Sending a fax message

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Sending a fax message is simply a matter of sending the message by e-mail to an e-mail address consisting of the fax number, followed by @fax

 

1.Launch your e-mail client program.

2.Create a new message.

3.In the To: field, enter a fax number followed by @fax, for example 7701234567@fax.

4.Complete the Subject and body fields of the message.

5.Send the message.

 

The message is then sent via the SMTP gateway to the server for transmission. When the fax has been transmitted, the SMTP gateway sends you an acknowledgement.

 

The characters allowed in the fax number are:

 

– the digits 0-9 for example 7701234567@fax

– the international dialing character '+', for example +13312345678@fax Zetafax automatically replaces this by the configured international dialing prefix upon dialing

– Zetafax ignores period '.' and minus '-'.

 

Specifying the name

 

When you address a fax using just the fax number as described above, the Name field on the coversheet or letterhead will be blank. If you want to specify the text for the Name field, you use the following form of address:

 

Name<faxnumber@fax>

 

For example:

Sam Smith<123456789@fax>

 

In the Name position, the /  \ [  ] (  ) and ~ characters have special meaning, so you are unable to use them directly in a name. To include any one in the name you must precede it by a \ character. For example, to set the name to: Sam Smith/Sally Smythe you use for example:

 

Sam Smith\ /Sally Smythe<123456789@fax>

 

Like addresses of all forms, this may be stored in your e-mail client program's address book.

 

Specifying the organization

 

Similarly unless you specify the Organization text, it will be blank on the coversheet or letterhead. If you want to specify the Organization text for the Name field, you use the following form of address:

 

name {organization}<faxnumber@fax>

 

For example:

 

Sam Smith {Smith and Sons}<123456789@fax>

 

Specifying the coversheet or letterhead

 

Normally when you send a message, Zetafax will use the default configured coversheet. If instead you meant to specify the coversheet to be used for the message, you add a special option to the end of the message's Subject: text, such that the subject is of the form:

 

Subject line text /cov=coversheet_name

 

For example:

 

Project Outline /cov=formal

 

will cause the message to use the coversheet named 'formal'.

 

Where Zetafax is configured to use a coversheet by default for each message it sends but you wish to send a message without a coversheet, you use the same option but omit the coversheet name, for example:

 

Project Outline /cov=

 

You may specify a letterhead in a similar way:

 

Subject line text /let=letterhead_name

 

For example:

 

Our meeting /let=corporate

 

to use the letterhead named corporate, and

 

Our meeting /let=

 

to use no letterhead instead of the default letterhead.

 

Specifying send time and date

 

Normally your message is sent at a time that is configured for you or your user group - usually as soon as higher priority messages have been sent. You may delay the sending by specifying a send time option on the end of the Subject:

 

Subject line text /[option=value]

 

The available options are:

 

 

 

For example:

 

Our meeting /let=corporate /off peak

 

causes the message to be sent in the off-peak period.

 

Previewing

 

You may specify that the message be sent as a preview to you rather than to the recipient, allowing you to check it before resending it as normal. You specify a preview using an option on the end of the Subject:

 

Subject line text /preview

For example:

 

Our meeting /letter=corporate/preview

 

After viewing the preview, to send the message to the recipient, remove the /preview option and re-send it.