Zetafax Mailbox Options for Exchange

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The Zetafax Options page in the Mailbox Properties dialog is used to specify the fax options for each individual mailbox. When a new mailbox is created, the mailbox inherits the default values set at site level – these can then be modified using this page.

 

Use site defaults

Select this option to use the default properties for the Exchange site. This is the default setting for new mailboxes. If the site defaults properties are changed at a later date the settings for all mailboxes configured to use site defaults will be updated automatically.

 

Managed by Zetafax configuration program (for private Zetafax accounts)

Select this option if this user is to use a private (personal) Zetafax account to send faxes submitted via e-mail.

 

Private accounts allow the user to run the Zetafax Client program to check the status of faxes that they have submitted. Faxes submitted by private accounts can also be tracked back to an individual user in the Zetafax Server logs. These accounts are created and managed individually using the Zetafax Configuration program on the Zetafax Server computer.

 

Not allowed to send

Select this option if you do not wish the user to be enabled to use the Zetafax e-mail gateway. Any faxes that the user submits via e-mail will be rejected.

 

Allowed to send, using shared Zetafax mail profile account.

Select this option if you wish users to send faxes via a shared Zetafax mail profile account.

Mail profile accounts are special Zetafax user accounts which can be used by more than one e-mail user. You can either use one mail profile account for all users, or create a number of accounts (e.g. one per department).

 

You create mail profile accounts using the Zetafax Configuration program on the Zetafax Server. They are simpler to manage than private Zetafax accounts, since you do not need to make any further changes on the Zetafax Server when adding or removing users. However, users with mail profile accounts are not able to use the Zetafax Client program to monitor their faxes.

 

Zetafax account

This is the Zetafax mail profile account that this recipient will use to submit faxes to the Zetafax Server. The list shows all mail profile accounts configured on the Zetafax Server – it is updated automatically by the Zetafax connector, or from the Site Properties dialog by choosing 'Update lists now' on the Zetafax Options page.

 

Do not print sent faxes.

Select this option to ensure that sent faxes are not printed. If the option is not selected, the Zetafax Server uses the default printing options for the Zetafax account.

 

Use Outlook forms for sent and received faxes (recommended)

Select this option to enable extra functionality for Microsoft's Outlook email client. Emails will be sent using Outlook forms, and the Outlook Fax Outbox will be created and updated. Uncheck this box if the mailbox is accessed with an email client other than Outlook, or if the Zetafax extensions for Outlook are not installed.

 

Managed by Zetafax configuration program

Select this option if you do not want this user to receive faxes, or if you want to use the Zetafax Configuration program to manage incoming fax routing (direct dial numbers etc)..

 

Allowed to receive faxes with direct dial (DID) number

Select this option to specify the user's direct dial fax number directly within Exchange..

 

DID number

Used to specify the recipient's direct dial (DID) fax number. Usually only the last few digits of the number are specified – see the Zetafax Server Software Guide for further information.

 

Do not print received faxes.

Select this option to ensure that received faxes are not printed. If the option is not selected, the Zetafax Server uses the default printing options for the Zetafax account for this user.